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Information for childcare providers

Ofsted briefing - May 2022

Oftsed briefing information - Thursday 5 May 2022

Provider update spring 2022

This term’s provider update recording includes:

Virtual schools

Claire Thurgood explains:

  • the new attainment tab on Personal Education Plan (PEP) and children’s progress assessment
  • gathering the child’s voice process and recording this on the PEP
  • supporting Speech and Language referrals using the Wellcomm Assessment.

Early years communication strategy and training

Lucy Stopford updates on the Let’s Make Communication Count Project and Elklan training and the wider communication developments. 

BCP schools: Careers and Apprenticeships Fair 17 March 2022

Jackie Real shares news of the BCP schools Career and Apprenticeship Fair. Settings have an opportunity to come along and promote working in their setting to school leavers. Please email to express your interest. 

Family hubs programmes and support for children and families

Jane Rose explains that spaces are available for children and parents at the following home learning and language groups across BCP: PEEP, Starting Out, Bumps and Babes, Lets Talk with your Baby. Any children with language delay of up to year can be supported through family hubs. Call and speak to any programme officer in any family hub to find out more.

Childcare newsletters

Janice Watkins explains how important it is for all settings to read the early years and childcare newsletters which contain all the statutory updates and information for all settings. 

Transition information is coming out in the mid February newsletter with forms and dates. Transition events are planned in June, please check the newsletters for latest updates. 

Family Information Service (FIS)

Louise Chiles explains that half term supermarket vouchers are available for eligible early years children through the FIS team. Please find more information in the article below.

Also the ‘holiday activities and food programme’ (HAF) is continuing in 2022 and will be running at the Easter, summer and Christmas holidays. If you would like to provide funded holiday activities (including a meal whilst at the activity) for school age children in receipt of free school meals contact the team at and keep an eye out for our grant funding application process which will be opening soon.

Family support services - Early Help family support

Janice Watkins reports on behalf of Andrea Gray about the services and support that is available to all families across BCP.

Useful documents and information

HMRC Tax Office have an e-learning package with tax advice for childminders.

Ofsted have updated guidance on inspecting registered early years and childcare providers:

Childminders hosting people from Ukraine

The Department for Education's Foundation Years website has published guidance for childminders hosting people from Ukraine.

Updating your information

We recommend that you regularly visit the Early Years Provider Portal to update your vacancy information and check that your costs and other information are still relevant.

Reporting changes to Ofsted

You must tell Ofsted in advance about any changes that will affect your childcare.

You can read a full list of changes you must report on pages 34 and 35 of the Statutory Framework for the Early Years Foundation Stage.

You can use the EY3 form to tell Ofsted about certain changes to individuals, including names, addresses and any start or leave dates.

To inform Ofsted of any changes, you can call them on 0300 123 1231 or email the appropriate form to

Alternatively, you can access the relevant forms and guidance on the GOV.UK page 'Providing childcare services in England' and submit online.

To use this service, you will need to log in using your Government Gateway ID.

Reporting accidents and incidents

You can access the relevant forms and guidance on the GOV.UK page Report a serious childcare incident to report:

  • the death of a child
  • where a person’s suitability to look after children might be affected, including:
  • involvement with social services or the police
  • something significant affecting their health
  • events that might affect the smooth running of the childcare, such as a fire or flooding at the premises
  • serious accidents, injuries or illnesses to a child, including confirmed cases of COVID-19 (coronavirus)
  • food poisoning affecting 2 or more children.

To complete this, you’ll need to have

  • your reference number 
  • the childcare address
  • details of the incident and those involved.

Disclosure and Barring Service

Information for Childminders

If you are registering anyone who is 16 years or older (for example an assistant or a child in your home), please visit the Ofsted DBS application website.

You must register with the DBS update service within 30 days of the date your DBS certificate was issued.

Apply online for a EY2 Form.

Information for pre-schools

Who is registered and what are their responsibilities? Please see the Guide to Registration for further information.

If you are a committee member, trustee or a director you will be a ‘Registered Person’. Don’t forget if any ‘Registered Person’ changes you must notify Ofsted.

Jobs and training

Visit the Careers in Childcare website for information on current job vacancies. You will also find up to date news and information regarding working in childcare.

Access CPD online for training, workshops and conferences.

Business sustainability and sufficiency

We have a dedicated webpage for more information on childcare business sustainability and childcare sufficiency assessment.

General Data Protection Regulations (GDPR)

The GDPR applies to:

  • personal data
  • sensitive personal data.

The Information Commissioner's Office is committed to assisting businesses and public bodies to prepare to meet the requirements of the GDPR and have a dedicated section on their website that gives further information to ensure businesses remain compliant.

Useful websites

We've put together a list of useful websites. This will be regularly updated so please do let us know if you have a good link to share or would like anything added.